Rethinking the World of Work

Rethinking the World of Work No matter what industry or organisation you are in, from Engineering, Manufacturing to Legal, Corporate and Public Sector, in the last two years we have all seen vast changes in our working environment. With many businesses adapting to a new working culture. The legacy model of a singular workplace environment is no longer the norm. The evolution of remote home working, hybrid working and the shift towards hands-off management, have presented us with challenges. However, it is how we embrace these challenges which will help businesses to evolve and continue to grow. Some of the key pressures presented in today’s market include: Reducing workplace density– manage the documents onsite to be available online Do more with less – cope with demand variability Maintain/increase efficiency – improve efficiency and speed  How to demonstrate value – customer and employee Audit all work processes – reduce or eliminate repetitive manual tasks Review our assets – using printers/copiers to their full potential Communications – remote workforce, videoconferencing and other digital tools Digital transformation – what it means to you, your team, your customers and your organisation Engagement at all levels –frontline, management and directors An ecosystem approach that brings together all levels of employees and stakeholders will prove more effective than isolated efforts, at addressing your workforce challenges and transition towards digital automation.  We are reimagining how and where work takes place, whilst harnessing lessons learnt from the last 2 years.  Companies and their employees have demonstrated in real-time, that rapid changes in work practices and how people do jobs can be accomplished quickly and effectively.  A similar level of flexibility can be applied in designing how businesses retrain and redeploy their assets to meet the needs of the future. Digitisation and technology will be core to the process of work and tasks, a positive shift in the working culture aided by digital solutions. This is just the start of the journey; Ethos Document Management solutions have embraced these challenges faced by our clients. To find out more, contact us for a free audit of your organisation’s workflow environment. Assess & Design Start by adding, tracking, measuring and analysing your use of paper. ‘Optimise’ might mean digitising or it might mean first re-engineering paper based processes. But, it should follow assessment and be based on its insights to assure results​​​. Secure & Integrate Never forget the bigger picture. Cost, security and agility are the key drivers of digitisation. You won’t get the results you want if you don’t build in security and make absolutely sure that technology, process and people can play together happily​. Automate & Simplify If you’re like the large majority of our respondents you’ll be eyeing up candidates for workflow automation. As you should – it’s where so much of the benefit will come from. All we’re saying is: don’t forget that stage 1 comes before stage 2 or 3.

ISO announcement

Ethos Group Holdings Limited are delighted to announce their ISO 27001 recertification. ISO 27001 is an internationally recognised specification for an Information Security Management System. Ethos recertification demonstrates that we have identified risks and put in place preventative measures to protect our organisation from information security breaches. Having a measured approach top controlling risk, provides reassurance that we have an approach of continual improvement when managing risk, securing systems, secure technology and data, whilst continuing to work hard to stay ahead of new threats.

Increase the availability of your information – from paper and digital documents

Within the business and public sectors, organisations struggle to manage the constant production and daily mass storing of paper. This is made more difficult by the prestigious office locations, such as city centres, which often have limited space. It is impossible to ignore that businesses are now leaning towards electronic filing due to the countless benefits that it offers. We pride ourselves in offering document solutions and secure service to scan, digitise and store your legal documents on a secure platform, using your existing multifunctional print devices. This can be actioned both onsite and offsite, through secure scanning, allowing quick access to important files, from any device. If your business is yet to consider transitioning to paper-less systems, the following outlines a few reasons why organisations are increasingly using document scanning and management solutions to help manage their business documentation. Large scale capabilities With the ability to scan documents onsite or offsite, our secure scanning services provide an efficient method to assure that your documents are fully secure and protected. By implementing our services, compliance with legal and regulatory requirements will be met with minimal effort, whilst also offering significant advantages in keeping information in an electronic form, compared with paper retention. Improved disaster recovery & instant access Do not wait until disaster strikes before thinking about digitising your paper documents. By scanning everything that comes in and out of the office, you can reduce risk and ensure that disaster recovery is fast and easy. Digitising your documents also offers the benefit of instant access from any location on a range of devices. If you are out visiting a client or working remotely, by storing your documents in secure cloud-based systems, you can view and use your data from any location. Legal admissibility standards One reason businesses can sometimes be reluctant to move towards document scanning is not so much the initial costs and setup, it is the concern of legal admissibility of scanned documents. The British Standards Institution accepts that electronic filing is a normal process for organisations and has issued BS10008 best practice guidelines of how files must be managed to be accepted in a UK court as legally admissible. Our offsite scanning services are accredited to ISO9001, ISO14001 and ISO27001 British Standards and as such, conforms to BS10008 best practice guidelines, ensuring that your scanned documents will be admissible in court. By using our expertise and knowledge, you can safeguard the vital information present in your documents. Our scanning and digitisation services continue to gain credibility across all areas of business, as the benefits towards the expenditure, confidentiality and security are apparent. sectors our services excel include the public sector, architecture, corporate, finance, legal and education. For more information and to book a free onsite assessment, please contact complete our contact form below.