Safeguarding sensitive business information is paramount in the digital era. Managed Print Services (MPS) streamline printing processes and bolster security measures, protecting documents and data from unauthorised access.
The Importance of Secure Printing
Secure printing is a core feature of MPS, designed to mitigate the risk of confidential documents being left unattended on printer trays. Through secure release functions, documents are held in a queue and only released for printing when an authorised user authenticates directly at the device. This process minimises the exposure of sensitive data and reduces the risk of information theft.
Robust User Authentication
MPS enhances security through rigorous user authentication. Users must verify their identity using a PIN, access card, or biometric data before accessing printer functions. User authentication ensures that only authorised personnel can print or retrieve documents, enabling detailed tracking of print activity by the user—a critical component for audits and security compliance.
Automated Security Policies
With MPS, security policies are not just recommended; they are automatically enforced across all networked printers. These policies can include mandatory encrypted connections, preset document handling rules, and auto-deletion of stored documents on devices after printing. Such automation helps maintain consistent security standards without requiring manual oversight.
Integration with IT Security Infrastructure
Our comprehensive MPS solution integrates seamlessly with your existing IT security infrastructure. It aligns with network firewalls, intrusion detection systems, and data loss prevention protocols, providing an added layer of security. Real-time monitoring and alerts for suspicious activities ensure that potential security breaches are managed swiftly.
Enhanced Document Management
MPS also improves document management by implementing digital workflows that reduce the need for physical documents, thus decreasing the chances of misplaced or misused sensitive information. Digital records can be tracked, controlled, and secured more effectively than paper-based files.
Educating Staff on Security Best Practices
An often overlooked aspect of MPS is its role in employee education. By establishing clear printing and document handling protocols, staff become more aware of security risks and best practices, reinforcing the organisation’s overall security posture.
Managed Print Services are critical for businesses looking to protect their confidential information. By implementing MPS, companies enhance their operational efficiency and significantly strengthen their security measures, ensuring their document workflows are secure, compliant, and efficient.