Increase the availability of your information – from paper and digital documents
Within the business and public sectors, organisations struggle to manage the constant production and daily mass storing of paper. This is made more difficult by the prestigious office locations, such as city centres, which often have limited space. It is impossible to ignore that businesses are now leaning towards electronic filing due to the countless benefits that it offers. We pride ourselves in offering document solutions and secure service to scan, digitise and store your legal documents on a secure platform, using your existing multifunctional print devices. This can be actioned both onsite and offsite, through secure scanning, allowing quick access to important files, from any device. If your business is yet to consider transitioning to paper-less systems, the following outlines a few reasons why organisations are increasingly using document scanning and management solutions to help manage their business documentation. Large scale capabilities With the ability to scan documents onsite or offsite, our secure scanning services provide an efficient method to assure that your documents are fully secure and protected. By implementing our services, compliance with legal and regulatory requirements will be met with minimal effort, whilst also offering significant advantages in keeping information in an electronic form, compared with paper retention. Improved disaster recovery & instant access Do not wait until disaster strikes before thinking about digitising your paper documents. By scanning everything that comes in and out of the office, you can reduce risk and ensure that disaster recovery is fast and easy. Digitising your documents also offers the benefit of instant access from any location on a range of devices. If you are out visiting a client or working remotely, by storing your documents in secure cloud-based systems, you can view and use your data from any location. Legal admissibility standards One reason businesses can sometimes be reluctant to move towards document scanning is not so much the initial costs and setup, it is the concern of legal admissibility of scanned documents. The British Standards Institution accepts that electronic filing is a normal process for organisations and has issued BS10008 best practice guidelines of how files must be managed to be accepted in a UK court as legally admissible. Our offsite scanning services are accredited to ISO9001, ISO14001 and ISO27001 British Standards and as such, conforms to BS10008 best practice guidelines, ensuring that your scanned documents will be admissible in court. By using our expertise and knowledge, you can safeguard the vital information present in your documents. Our scanning and digitisation services continue to gain credibility across all areas of business, as the benefits towards the expenditure, confidentiality and security are apparent. sectors our services excel include the public sector, architecture, corporate, finance, legal and education. For more information and to book a free onsite assessment, please contact complete our contact form below.