How document conversion can save you time
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About Ethos solutions
What is document conversion and how can it save you time?
Running an office efficiently is challenging, particularly when staff leave and everyone’s workload expands as a result.
Finding ways to get time back for you and your colleagues results in better productivity and job satisfaction.
One task that can drain time from your working day is changing documents into the most useable formats so they fit with internal systems and employee needs.
Think of the marketing materials to convert into an editable file so you can update them. Or the handwritten notes from a meeting to type up. Or the team members who want to listen to a document for convenience or accessibility needs.
Manually converting documents from one format to another takes time, which is why using document conversion software is a great solution for any size company.
Machine translated documents
Consider the situation where you’ve made a great newsletter but need language versions to distribute internally to customers or community members.
You may use a translation agency or ask a colleague to help with the wording.
The time hassle for you is to manage the translation process, then copy and paste the translated text into your template.
With machine translation coupled with data extraction technology, you select the languages you need, upload a formatted document and receive the file back already formatted with first pass translation accuracy.
Text to speech software
Text to speech is an interesting conversion solution for team members who listen to documents.
Powered by AI, the software extracts the content of a document and generates speech from it with a near humanlike voice.
Transcription software works in reverse and turns audio captured from a meeting or presentation into digital text.
Centralised conversion platform
While using software to save time on daily tasks is important, so is document and data security.
It’s important therefore to know how your data is protected while being processed from one format to another.
This is particularly important if staff members set up their own subscriptions without IT approval or use personal devices to convert company documents.
Best practice is storing files using best-in-class encryption standards (we use AES-256 bit) and deleting once the workflow finishes.
Document security
Although there are benefits to AI-enabled document workflows, if you are the person managing multiple annual subscriptions, you may detect a hassle factor.
That’s why Ethos has created a single, secure platform for document conversion.
Ethos Hub is a set of document productivity tools that allows unlimited people in your company to convert, edit, redact, translate, and transcribe – all in the same place and with less manual input from you.
Once installed on your office multi-function device or work desktop PC, laptop or mobile devices, you get the time-saving benefits of AI-powered conversion with end-to-end data protection.
